PublishPress Statuses Pro

PublishPress Statuses Pro is a powerful WordPress plugin designed to streamline editorial workflows by introducing customizable content statuses. It enables teams to track progress, assign tasks, and manage content more effectively. With an intuitive interface and seamless integration, this plugin enhances content management, making it an essential tool for publishers, bloggers, and editorial teams.

By allowing users to create and apply custom statuses, PublishPress Statuses Pro goes beyond the default WordPress statuses like “Draft” and “Published.” It provides a structured way to track content at various stages of development, ensuring better collaboration and productivity.

Key Features

Customizable Content Statuses

The core functionality of PublishPress Statuses Pro is the ability to create custom statuses tailored to an editorial team’s workflow. Instead of relying on generic statuses, users can define specific stages such as:

• In Progress – When content is being drafted
• Pending Review – When an editor needs to review content
• Needs Revision – When changes are required before approval
• Ready for Publication – When content is finalized and waiting to be published

This flexibility allows teams to clearly communicate the status of each piece of content and avoid confusion.

Seamless Integration with WordPress Editorial Workflow

The plugin integrates directly into the WordPress admin panel, making it easy to apply custom statuses without disrupting existing workflows. Custom statuses appear alongside standard WordPress options, ensuring a familiar and efficient experience.

Role-Based Status Management

Administrators can control which user roles can assign, change, or view specific statuses. This feature is particularly useful for:

• Assigning “Draft” and “In Progress” statuses to authors
• Allowing only editors to approve “Ready for Publication” status
• Restricting contributors from publishing content directly

This level of control ensures that content moves through the workflow in an organized and secure manner.

Notifications and Status Updates

PublishPress Statuses Pro allows teams to stay informed about content progress through automatic notifications. Whenever a status changes, the plugin can send alerts to relevant team members via email or dashboard notifications.

For example:

• An editor gets notified when content moves to “Pending Review”
• A writer receives an alert when a post is marked as “Needs Revision”
• The publishing team gets a notification when content is “Ready for Publication”

This automation ensures that no content is overlooked and that tasks are completed on time.

Customizable Status Labels and Colors

To enhance visibility, each custom status can be assigned a unique color and label. This makes it easier for users to quickly identify the status of each post or page in the WordPress dashboard. For example:

• “In Progress” could be highlighted in blue
• “Needs Revision” could be marked in red
• “Ready for Publication” could be labeled in green

These visual cues help editorial teams manage large volumes of content more efficiently.

Filtering and Sorting by Status

The plugin adds filtering and sorting options to the WordPress admin panel, allowing users to:

• Filter content based on its current status
• Sort posts by status to prioritize tasks
• View all posts assigned to a specific team member

This makes it easier to track progress and ensure that content is moving through the publishing pipeline smoothly.

Integration with Other PublishPress Plugins

PublishPress Statuses Pro works well with other PublishPress tools, such as:

• PublishPress Permissions – To control who can assign and change statuses
• PublishPress Calendar – To visualize content statuses in a calendar view
• PublishPress Checklists – To ensure content meets editorial standards before changing status

By combining these tools, editorial teams can build a complete content workflow management system.

Bulk Editing for Status Updates

For teams handling large amounts of content, the ability to update statuses in bulk is a major time-saver. Instead of changing statuses one by one, users can select multiple posts and update their status at once. This feature is particularly useful when:

• Migrating drafts to “In Progress” after an editorial meeting
• Moving multiple posts to “Needs Revision” based on feedback
• Updating scheduled posts to “Ready for Publication” before launch

Audit Trail for Status Changes

PublishPress Statuses Pro keeps a log of all status changes, providing a clear history of content progress. This helps teams track:

• Who changed the status
• When the change occurred
• Any notes or comments added during the transition

This transparency is especially useful for large editorial teams, ensuring accountability and clear communication.

Practical Use Cases

Streamlining Editorial Workflows

For news websites and online magazines, managing multiple articles at different stages of production can be challenging. By using custom statuses, editorial teams can:

1. Assign “In Progress” status to articles being written
2. Move them to “Pending Review” when completed
3. Change to “Needs Revision” if edits are required
4. Set to “Ready for Publication” once finalized

This structured approach keeps the editorial process organized and efficient.

Enhancing Collaboration in Content Teams

In organizations where multiple team members contribute to content creation, PublishPress Statuses Pro ensures smooth collaboration. For example:

• Writers start with “In Progress” status
• Editors review and move content to “Needs Revision” if necessary
• SEO teams check content before marking it “Ready for Publication”

This workflow ensures that each department completes its tasks before content goes live.

Managing Client Approvals for Agencies

For digital marketing and content agencies, obtaining client approval is crucial before publishing. PublishPress Statuses Pro can help by creating statuses such as:

• “Awaiting Client Approval” – Content is sent to the client for review
• “Client Approved” – The client has approved the content
• “Client Rejected – Needs Revisions” – The client requests changes

This structured process makes it easier for agencies to manage approvals and revisions efficiently.

Organizing Content for Educational Platforms

Online learning platforms that publish course content, blog posts, or instructional materials can benefit from clear status tracking. A typical workflow might include:

1. “Draft” – Initial course materials are created
2. “Under Review” – Content is checked for accuracy and completeness
3. “Finalizing” – Adjustments are made based on feedback
4. “Published” – The course is live and accessible to students

This ensures that educational content meets quality standards before being made available.

Tracking Long-Term Content Projects

For websites that produce in-depth research reports or multi-part content series, tracking progress is essential. Custom statuses such as “Research Phase,” “Writing Phase,” and “Final Edits” can help teams stay on schedule and complete projects efficiently.

Conclusion

PublishPress Statuses Pro is a valuable tool for editorial teams, content creators, and businesses looking to improve their WordPress workflow. By offering customizable statuses, role-based access, notifications, and filtering options, it simplifies content management and ensures that every piece of content follows a structured process.

Whether used for news websites, marketing agencies, online courses, or content-heavy blogs, PublishPress Statuses Pro enhances collaboration, boosts efficiency, and keeps editorial workflows organized. Its seamless integration with WordPress and other PublishPress tools makes it a must-have for any team focused on producing high-quality content.